PRECONSTRUCTION APPROACH

STRATEGIC PROJECT PLANNING

G. A. JOHNSON & SON will offer the following services throughout the initial phases of the project up to completion of bid documents:

• Identify key individuals involved with the project.
• Set-up lines of communication.
• Establish an overall project approach.
• Set critical milestones for scheduling.
• Develop a method for tracking document distribution.
• Discuss key issues related to the project.

• G. A. JOHNSON & SON will develop call sheets and routing forms to be utilized by the Project Team.
• G. A. JOHNSON & SON is also equipped with an E-mail address for electronic transfer of information.

• Provide an overall schedule to be used to determine critical dates to be met.
• Incorporate key milestone dates from OWNER’S vendors and administration which have a direct bearing on the completion of the project.
• Provide updates to this master schedule on an as-needed basis.

• Schedule, coordinate, and attend team meetings. Maintain meeting minutes. Meeting times will be tracked in the Project’s Master Schedule.

• Review drawings in their current state and as the design progresses. Provide a detailed analysis of items which we feel should be addressed prior to issuance of bid documents.

• Provide evaluation and budgeting of specific village and municipality requirements such as “looping” water mains, providing easements, etc.
• Analyze and determine cost/schedule impact of obtaining off-site utilities.

• Identify key Subcontracts to be pre-awarded.
• Determine minimum amount of documentation needed to initiate pricing of critical long-lead items.
• Solicit, receive, and analyze bids from vendors.
• Work together with the Project Team to award these key contracts prior to completion of bid documents.
• Follow-up with selected vendor to insure that project cost and schedule is maintained.

• Provide budgeting utilizing Roctec/Winscale (electronic digitizer) and in-house unit pricing on an as-needed basis.
• If required, establish building standards and pricing to be used for individual tenant fit-outs.
• Work with ARCHITECT to analyze and price alternative means of construction and determine which is best suited for project’s cost and schedule requirements.

BIDDING AND NEGOTIATING:

Once project bid documents are complete, G. A. JOHNSON & SON will provide the following services for bidding and negotiating:

• G. A. JOHNSON & SON will thoroughly review all bid documents and provide a detailed breakdown to be used for dissemination of these documents to Subcontractor bidders.

• Provide a list of Subcontractors to be solicited for bidding the project.
• Incorporate any Subcontractors which OWNER wishes to include.
• Provide thorough prequalification for specific Subcontractors as determined by the Project Team.
• Develop a fax invitation/instructions to bidders outlining basic information about the project and specific information regarding how & where Subcontractors may purchase drawings.
• Utilize SureFax to solicit listed Subcontractors via fax notification.
• Assemble responses from our invitations to bid and establish a Subcontractor bidders list having a minimum of 5-7 bidders in major trades and 3-5 bidders in smaller dollar value trades.
• Distribute bid documents to Subcontractors and key vendors.

Provide Instructions to Bidders:

• Work in conjunction with ARCHITECT to develop a complete Instruction to Bidders Form which will include required alternatives, unit costs, cost breakdowns, project schedule, and information outlining specific items to be priced.

Bid Management/Analysis:

• Utilize an “open-book” approach to assembling bids.
• Log, disseminate and track all addenda and follow-up bid documentation utilizing SureFax or UPS Professional (for mailings).
• Receive, Log, and Track all questions received by Subcontractors.
• Provide a thorough analysis of all bids received utilizing our Subcontractor bid recap forms.
• Provide a detailed summary of estimates indicating a complete listing of trades/line items, Subcontractors selected, and costs used for the project. This final estimate will then be presented to the Project Team for final review/approval.

Establishment of G.M.P.:

• Guaranteed Maximum Price will be established after completion of bidding and final review of costs by the Project Team as indicated above.

Subcontract Award:

• Review bids and award Subcontracts for all trades on the project.

VALUE ENGINEERING:

G. A. JOHNSON & SON will perform value engineering throughout the entire Preconstruction process. Our services during this phase will include the following:

• Price alternative means and methods of construction.
• Compare material availability with project cost constraints.
• Review/analyze impact of winter construction on project cost & schedule.
• Analyze product life cycle/durability - vs. - cost savings from less expensive product.
• Discuss methods of bidding which can be utilized to reduce costs (i.e.: direct purchase of materials, combining trade items to be purchased together - vs. - buying them separately.)

CONSTRUCTION PHASE

PROJECT APPROACH

Administration:

G. A. JOHNSON & SON will maintain the following Construction Management staff to administer, coordinate, and review all work:

• Preconstruction Manager (Part-time)
• Project Manager (Part-time)
• Site Superintendent (Full-time)
• General Laborer (Full-time)
• Safety Director (Part-time, as needed)

NOTE: All clerical and accounting duties will be handled by our in-house administrative staff at the G. A. JOHNSON & SON main office in Evanston, Illinois. If required, a full-time on-site staff can be arranged.

Project Kick-off Meeting:
The following items will be discussed prior to mobilizing the project site and construction commencement.

• Establish Reporting Procedures Amongst the Project Team.
• Establish a Division of Duties.
• Review Field Conditions & Identify any Potential Field Problems.
• Set-up System for Handling Job Site Questions.
• Discuss Job Site Safety & Security Rules.
• Plan Construction Traffic Flow.
• Discuss Initial Staging & Storage Requirements with Subcontractors.
• Temporary Utilities.
• Scheduling & Phasing.
• Establish Procedures for Quality Control.
• Discuss Local Regulations & Labor Requirements, etc.
• If required, administer a plan for customer safety during partial occupancy.
• Establish Shop Drawing log & distribution procedures.

Cost Control:
G. A. JOHNSON & SON utilizes several methods when monitoring and controlling a project’s cost. These methods include:

• Continually reviewing cost projections against the approved budget as the project progresses. Elements with significant variances against the projects budget will be identified and presented for discussion.
• Utilize a computer based software known as “ Timberline” to track all cost accounting issues on the project.

Change Order Tracking:
Change orders will be tracked utilizing 2 methods:

• Weekly meeting minutes
• Change order log

Change Order Procedures:

• All of the OWNER'S or Field Induced Changes will be Generated in the Form of an RFI (Request for Information).
• Any changes in the Field will be Recorded as Part of the G. A. JOHNSON & SON Site Superintendent’s Field Report.
• All Changes must be authorized by an OWNER'S Representatives signature.
• Changes which Require Further Detail and Pricing will be Authorized after a Bulletin Generated by the ARCHITECT is Issued and Priced by G. A. JOHNSON & SON and affected Subcontractors.
• Pricing for changes will be addressed via a formal change order issued by the
  G. A. JOHNSON & SON Project Manager. There will be a mark-up on all changes of work.

Monthly Reports & Submittals:

• G. A. JOHNSON & SON will coordinate the submittal requirements of Subcontractor(s) in accordance with agreed procedures and schedules.
• G. A. JOHNSON & SON will develop, implement, and maintain a submittal log for monitoring sworn statements.
• G. A. JOHNSON & SON will review all submittals by Subcontractors for completeness, accuracy, and conformance with contract documents and submit a formal application and certification for payment to the OWNER.

G. A. JOHNSON & SON takes safety seriously and treats it as our number one priority. Our motto “SAFETY PAYS ” was created by our safety committee which includes our President, Jack Galbraith, our full-time Safety Director, Ed Pleines, and our part-time independent Safety Consultant, Michael E. Barnhart & Associates.

With that said, G. A. JOHNSON & SON is proud to announce the folling safety rating which is ranked substantially below the construction industries national average:

 
The duties performed during this phase will include:

• Prepare and recommend a detailed security plan to restrict access and provide security to the site.
• Ensure that requirements of the agreed security, health, and safety plans are incorporated in Subcontract documents.
• Coordinate Subcontractor’s and supplier’s efforts to comply with plans during construction, confirming that their programs are in place and being implemented.

Quality Assurance:
As required by OWNER, G. A. JOHNSON & SON will manage the quality of the project by performing the following duties prior to installation:

• Mock-ups
• Lab Testing
• Check list

Project Turnover & Completion of Work:
With the Project Team, G. A. JOHNSON & SON will ensure that the Subcontractors establish and manage a full and comprehensive commissioning procedure for undertaking the following activities:

• OWNER'S acceptance of the building on practical completion.
• Obtaining operations and maintenance manuals, as-built drawings, maintenance manuals, shop drawing log, etc.
• Arranging a smooth hand-over to building management staff.
• Completion of punch list items.
• Paying final accounts.
• Training the OWNER'S building management, operations, and maintenance staff.